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Open the workbook you want to inspect for hidden data and personal information. USE DOCUMENT INSPECTOR. True False. 3. The inspectors for Comments and Annotations, Document Properties and Personal Information, and Headers and Footers can't be used in a workbook that has been saved as a shared workbook (Review > Share Workbook). Whenever you create or edit a workbook, certain personal informationmay be added to the file automatically. It is vital that you save the original workbook and work from the copy. Document server properties     If your document was saved to a location on a document management server, such as a Document Workspace site or a library based on Windows SharePoint Services, the document might contain additional document properties or information related to this server location. Select Inspect. Click on Remove All . These filters can be the cause of cached or hidden data in your workbook. It can't remove these items for you because it might cause the workbook to not work properly. In some cases, you may want to remove such information from your work before you make it available to others. This includes: Macros, including Excel 4.0 Macro sheets (XLM). For more information about the features available in Word Starter, see Word Starter feature support. The table that follows lists the types of hidden data and personal information the Document Inspector can find and remove from your workbooks. Links to data in other workbooks. You can use the Document Inspector to remove this information before sharing a workbook with others. File sharing increases the risk that certain kinds of document metadata (stuff that's embedded in a file, often without your knowledge) could leak online, such as who worked on a document or who commented on a document. Items that may have cached data    Workbooks can have cached data for PivotTables, PivotCharts, slicers, timelines, and Cube formulas that might not be visible. When you share an electronic copy of certain Office documents with clients or colleagues, it is a good idea to review the document for hidden data or personal information. Hidden rows or hidden columns are not removed if they are part of a table header, list header, or a Pivottable. As this information is more than sufficient for other person to figure out the kind of work is going on, in short to secure the data to be shared publicly, you may want to remove the hidden information each time you share the workbook with other person. Open the Word document that you want to inspect for hidden data and personal information. Select Check for Issues and Inspect Document as shown below. A cell that contains a comment is marked with a green triangle. Tip: Select the Warn me if I try to reinsert this information check box if you want to see a warning whenever you try to reinsert personal information. Custom XML data that might be stored within a workbook, Objects that aren't visible because they are formatted as invisible. Revision tracking data   When you collaborate on a shared document that's stored in the cloud, PowerPoint 2016 for Microsoft 365 stores data about who made changes to the document and when the changes were made. If you don't know what information the hidden rows, columns or worksheets contain, close the Document Inspector, unhide the hidden rows, columns, or worksheets, and then review their contents. Whenever you create or edit a workbook, certain personal informationmay be added to the file automatically. True. In the Document Inspector dialog box, select the check boxes to choose the types of hidden content that you want to be inspected. These scenarios may contain cached or hidden data. Filters that can be the cause of cached or hidden data in your workbook. Comments for defined names and table names. You can review the Document Inspector result is as follows: Click on Close; The next time you will open the workbook you will not find personal … Document properties also known as Metadata (Data about data. Scenarios that are defined with Scenario Manager and may cause cached or hidden data to be saved with the workbook. The Document Inspector doesn't detect shapes, charts, controls, Microsoft ActiveX objects and controls, pictures, or SmartArt graphics that might be located in hidden columns. Information about your use of our site is shared with Google for that purpose. Select the Remove these items from the document check box. The Document Inspector finds and removes: Note: In Excel Starter 2010, Document Inspector removes only annotations. Then click the “Inspect” button. For a list of the different types of hidden data and personal information that the Document Inspector can find and remove from presentations, review the following table. If you remove hidden content from your document, you might not be able to restore it by clicking Undo. However, deleting a dataset also deletes all reports and dashboard tiles that contain data from that dataset. You can examine each item that's found and determine if you want to remove it manually or replace it with an item that doesn't have hidden data, such as a static picture. The Document Inspector can remove personal data from a workbook. If your workbook is saved as a shared workbook you cannot remove comments, annotations, document properties and personal information. Document properties and personal information     Metadata or document properties in Excel, just as in other Office apps, include details such as author, subject, and title. Uncheck to Document properties and personal information. after i run the document inspector, is a workbook property assigned to automatically remove the metadata each time the file is saved? Enter your email address to subscribe to this blog and receive notifications of new posts by email. In the copy of your original presentation, on the File tab, pick Info. External links    Workbooks can have links to data in other workbooks (external links). It's a tool used in the Windows version of Word. To remove this information from a shared workbook, first copy and turn off the Shared Workbook feature. The Document Inspector helps you to prepare your documents, presentations, or workbooks for publishing and sharing by checking for items that may contain hidden or private information. Kutools for Excel is a powerful add-in that frees you from performing time-consuming operations in Excel, such as combine sheets quickly, merge cells without losing data, paste to only visible cells, count cells by color and so on. This website uses cookies so that we can provide you with the best user experience possible. What is this warning and how I can remove this message? However, removing a workbook also removes all reports and dashboard tiles that contain data from this workbook. compare and merge. Revision tracking data (that is, user names and the times when they made edits) is added to the presentation. You can use the Document Inspector to remove this kind of information before sharing a workbook with others. If you are sharing your workbook with others then you should review the workbook for personal information or hidden data that may be stored & later on reveal the important information like company name, author, etc. Click the File tab, click Save As, and then type a name in the File name box to save a copy of your original document. Document Properties and Personal Information, Document properties, including information from the Summary, Statistics, and Custom tabs of the Document Properties dialog box, Databinding link information for databound fields (last value will be converted to text), Text that is formatted as hidden (a font effect that is available in the Font dialog box). External links include external references that are used in: Embedded files (such as an Office or Text document) or embedded objects (such as a chart or an equation) that may have data that isn't visible in your workbook. To remove potentially sensitive data from external data sources, select the Remove data from external sources stored in the document check box. To remove this information from a shared workbook, you can copy the workbook and then unshare it. Your document may have saved some meta data which could not be removed and the document setting option had tick make of remove personal info from properties , this is a document specific setting not application specific setting. Click Remove All next to the inspection results for the types of hidden content you want to remove from your document. In the “Document Inspector” dialog box that appears, select the checkboxes for the types of data you want the Document Inspector to find and remove from the document. Click File > Info > Remove Personal Information. This article describes the types of information that are typically stored in Office documents so that you can decide what to keep and what to remove in the document or metadata. 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